A coordinated payroll run
Manage the operational handoff to an approved payroll provider, with responsibilities documented before processing starts.
See what’s included →PAYROLL COORDINATION FOR BUSINESSES WITH CREWS
From time approved
to payroll reconciled.
Provider-managed payroll support for contractors and small businesses. Keep the inputs, approvals, provider reports, and bookkeeping handoff connected.
THE PAYROLL HANDOFF →
01
YOUR TEAM
✓Time approved.
02
APPROVED PROVIDER
↗Run coordinated.
03
YOUR BOOKS
=Records reconciled.
SUPPORT
Support built around
the payroll run.
Connect the run to the bank and ledger
Compare provider reports, payroll withdrawals, and bookkeeping entries without losing the underlying run detail.
See what’s included →Keep payroll inside the bigger picture
Maintain recurring small-business bookkeeping alongside payroll coordination.
See what’s included →A CLEAR WAY TO WORK TOGETHER
Know what happens next.
Collect and check
Map the run from time approval to provider processing, with a named owner and a backup for every handoff.
Approve and coordinate
Set input deadlines and a clear route for late changes. Keep approval evidence with the run instead of scattered in messages.
Reconcile and close
Match completed provider reports, bank withdrawals, and ledger entries. Carry unresolved items into an owned exception list.
A PRACTICAL RESOURCE
The payroll-run handoff checklist
A practical checklist from input collection through the bookkeeping close.
Open the resourceCREW NOTES
Useful before the first call.
THE PRACTICAL GUIDE
Keep late time changes visible after a payroll run
Preserve the original payroll-run evidence and route later changes through a documented approval and provider process.
Read the guide →THE PRACTICAL GUIDE
Make a payroll handoff checklist with actual owners
Assign responsibility for payroll inputs, client approval, provider processing, and the bookkeeping close.
Read the guide →THE PRACTICAL GUIDE
Match payroll withdrawals without counting wages twice
Connect payroll-provider reports and bank withdrawals so a cash movement does not become a second wage entry.
Read the guide →BEFORE WE TALK
A few things worth knowing.
Who processes payments and tax filings?
The approved payroll provider performs the services included in its agreement. CrewSums coordinates the agreed operational workflow and bookkeeping handoff. Provider and client responsibilities must be confirmed before launch.
Do you decide employee classification or overtime rules?
No. Those decisions and legal interpretations are outside this content and service description.
Can you work with our existing provider?
Provider compatibility is confirmed during scoping. We do not claim support for a particular platform before the workflow is verified.