A practical checklist from input collection through the bookkeeping close. Use this as an operational working document. It is not a legal compliance form or an instruction on tax treatment.
The working checklist
| Area | What to record or check |
|---|---|
| Input owner | Name who supplies approved time and changes. |
| Cut-off | Record the provider’s actual deadline for the agreed run. |
| Approval owner | Document who approves inputs before provider processing. |
| Provider output | Keep run ID, summary, withdrawal schedule, and fee reports. |
| Reconciliation | Match cash movement and ledger entries to the run. |
| Exceptions | Track missing reports or corrections without editing history blindly. |
Make it useful to the next person
Record the prepared date, the account or project covered, the person responsible, and links to the source documents. If an item is unresolved, write the next action and assign an owner. Keep a copy of the original source when a record changes.
Do not let a blank cell disappear
A missing value is an open question, not an invitation to guess. Mark it as missing or awaiting confirmation, keep the related amount visible, and return to it during the next agreed review.